North America Smart Energy Week


September 11-14, 2023
The Venetian Convention and Expo Center Las Vegas, NV

Submission Guidelines

Policy, Responsibilities, and Best Practices

Please Follow These Steps:

  1. Read the submission policy below.
  2. Review the submission guidelines for SPI & ESI. The abstract process for The Technical Symposium will launch in December.
  3. Review the speaker submission guide.
  4. Submit and abstract by logging in to Conference Abstracts.

Submit a Presentation

Submission Policy

  • The call for poster presentations deadline is April 19, 2019. The call for speaker applications and session presentations has closed.  Late submissions will not be considered.
  • The presenting author accepts full responsibility for the submission and presentation, and retain full copyright of his/her presentation, and/or full paper. By submitting a presentation, presenting authors consent and authorize the conference organizers to publish biographical and presentation information in any conference publications. The education team will seek the speaker’s permission separately for authorizing the publication of the final presentation and/or paper.
  • Once your submission has been completed, you may continue to revise it until the submission deadline.
  • SPI, ESI, and The Technical Symposium reserve the right to reject any presentations for failure to comply with submission guidelines. Due to the large number of presentations received for this conference, we are unable to provide feedback on presentations not accepted for the program.

Submitter Responsibilities

Being selected as a speaker at SPI, ESI, or The Technical Symposium is a distinguished honor and opportunity to build your credibility as a thought leader in the renewable energy community. The event education staff, professionals with experience who have developed a number of resources to help develop great presentations, will work closely with invited speakers and moderators to ensure a quality educational session is delivered at this event.

  • Please notify the education team of any changes, additions, or corrections as they occur. Accepted presenters who are not able to attend must notify staff immediately. Replacement presenters may be suggested; however, staff reserves the right to modify or cancel any session based on a change in the presenters.
  • Participate in session planning calls. We anticipate at least three pre-planning calls between June and September.
  • Speakers must register by August 2019. Speakers may register for any pass but speakers, moderators, and poster presenters are eligible for a deeply discounted Full-Conference pass which includes access to networking events (opening reception, block party) and all education sessions.

Best Practices

  • Submit your abstract on time. The education programming timeline starts 10 months in advance of the conference, so plan ahead. Requests to speak after the deadline are rarely included in the program.
  • Focus on quality. We’re looking for the best: the most current issues, the most innovative ideas, the leaders of your company, etc. Put your best foot forward and please do not submit an abstract that has already been submitted for previous events.
  • Focus on the audience. The Education Committee develops sessions that are highly interactive and participatory. Sessions with four 15 minute lectures and a few questions at the end are no longer part of our conference. Your abstract should reflect this shift toward adult education best practices.
  • Practical is better. In order to have an engaging and highly interactive session, you have to focus on the few key ideas you want to convey. For example, do not try to solve all integration issues in a 60 minute session.
  • Keep it simple. Although this is a technical industry, the sessions are offered to a broad range of professionals. Please construct your abstracts without acronyms, jargon, excessive technical language / numbers, etc.
  • More is not always better. Our goal is to maximize the number of organizations invited to speak and we have a policy that aims to limit speaking opportunities to one per organization. We recommend two to three and no more than five submissions per organization.